๐ฅ Document 05 of 08
Admin Panel & Staff Access
Role-based permissions, dashboard, analytics, and management tools
๐ค Staff Roles
You control exactly what each team member can see and do with 7 configurable roles:
| Role | Description | Best For |
|---|---|---|
| ๐ Super Admin | Unrestricted access to everything | Business Owner (You) |
| ๐ก๏ธ Admin | Full management (can't modify Super Admin) | Trusted co-managers |
| ๐ Manager | Operations: orders, inventory, analytics | Store managers |
| ๐ฆ Catalog Lead | Products, categories, promotions | Content/product team |
| ๐ฌ Support Agent | Customer service: view orders, handle issues | Support staff |
| ๐ญ Warehouse | Inventory, shipping, delivery | Warehouse team |
| ๐ฐ Finance | Reports, revenue, payment logs | Accountant/finance |
Permission Matrix
| Permission | Super Admin | Admin | Manager | Catalog | Support | Warehouse | Finance |
|---|---|---|---|---|---|---|---|
| Create/Edit Products | โ | โ | โ | โ | โ | โ | โ |
| Delete Products | โ | โ | โ | โ | โ | โ | โ |
| View Orders | โ | โ | โ | โ | โ | โ | โ |
| Process Refunds | โ | โ | โ | โ | โ | โ | โ |
| View Customers | โ | โ | โ | โ | โ | โ | โ |
| Manage Staff | โ | โ | โ | โ | โ | โ | โ |
| View Analytics | โ | โ | โ | โ | โ | โ | โ |
| Manage Settings | โ | โ | โ | โ | โ | โ | โ |
| Manage Promotions | โ | โ | โ | โ | โ | โ | โ |
| Manage Inventory | โ | โ | โ | โ | โ | โ | โ |
| Export Data | โ | โ | โ | โ | โ | โ | โ |
๐ Dashboard โ What You See First
AED 12.4K
Revenue Today
28
Orders Today
12
New Customers
3.8%
Conversion Rate
Plus: Revenue trend charts, orders by status donut chart, top selling products table, revenue by category pie chart, low stock alerts, and a real-time order feed that updates live.
๐ฆ Product Management
- Full CRUD โ Add, edit, duplicate, and delete products with rich text editor
- Bulk Import/Export โ Upload CSV/Excel to add hundreds of products at once
- Image Management โ Drag-and-drop upload with crop, reorder up to 10 images
- Variant Management โ Colors, sizes, storage options with individual pricing
- Inventory Tracking โ Stock levels with audit log and low-stock alerts
- Bulk Pricing โ Configure tiered pricing per product
- Schedule Publishing โ Set future publish/unpublish dates
- SEO Fields โ Custom meta title and description per product
๐ Order Management
- Advanced Search โ By order #, customer name, email, phone
- Filter by Status โ Pending, Confirmed, Processing, Shipped, Delivered, Cancelled, Returned
- Order Timeline โ Visual status progression
- Invoice Generation โ PDF with your company branding
- Bulk Actions โ Update status, print invoices, export for multiple orders
- Return/Refund Processing โ Complete workflow with customer notification
- Internal Notes โ Staff communication per order (not visible to customer)
๐ Analytics & Reports
| Report | Description | Formats |
|---|---|---|
| Sales Report | Revenue, orders, AOV by day/week/month | Chart, PDF, CSV |
| Product Performance | Top sellers, low performers, views vs purchases | Chart, CSV |
| Customer Report | New vs returning, LTV, geographic distribution | Chart, CSV |
| Inventory Report | Stock levels, turnover rate, restock projections | Table, CSV |
| Abandoned Carts | Abandonment rate, recovery success | Table, Chart |
| Staff Performance | Orders processed per staff, response times | Table |
| Bulk Orders Report | B2B revenue, top clients, average bulk size | Table |
๐ง Automated Reports
Set up daily, weekly, or monthly reports sent automatically to your email in PDF or CSV format.
๐ Activity Log & Audit Trail
Every action by every staff member is logged:
- Who โ Staff name and role
- What โ Action performed (e.g., "Updated product price")
- When โ Exact timestamp
- Details โ Old value โ New value (e.g., "AED 500 โ AED 450")
- Filterable โ By staff member, action type, area, and date range
โ๏ธ Settings You Control
Store Info
Name, logo, description, contact, address
Payments
Enable/disable gateways, test mode
Shipping
Zones, rates, free shipping threshold
Tax
VAT rate (5%), inclusive pricing toggle
Email Templates
Customize all notification emails
Maintenance
Toggle maintenance mode for updates